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Certificate of Incumbency
Free certificate of incumbency template — confirms the current officers or directors of a company and their authority to act on its behalf.
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This free certificate of incumbency covers Certification, Purpose with 5 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Certificate of Incumbency
Company: [Company Name] · Date: [Date]
I, [Name], the duly elected and acting Secretary of [Company Name] (the "Company"), do hereby certify that the following individuals are duly elected or appointed officers/directors of the Company, currently holding the offices/positions indicated, and that their signatures below are genuine:
| Name | Title | Specimen Signature |
|---|---|---|
| [Name] | [Title] | ______________________ |
| [Name] | [Title] | ______________________ |
Certification
I further certify that each of the above individuals is duly authorized to execute documents and bind the Company in matters within the scope of their respective titles, and that no proceeding is pending to remove any of them from office.
Purpose
This certificate is provided in connection with: [e.g. "opening a bank account," "executing a loan agreement," "a pending transaction with [Third Party]"], for reliance by third parties dealing with the Company.
Secretary signature: ______________________ Date: ____________ [Name], Secretary
Notarization (if required): Subscribed and sworn before me this ____ day of __________, 20__. Notary Public: ______________________
*Banks, counterparties in a transaction, and other institutions routinely request this exact document before relying on someone's signature as binding the company — keeping current officer information ready (and updating this certificate whenever officers change) speeds up any transaction that requires proof of signing authority.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 2 standard sections: Certification, Purpose
- 5 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this certificate of incumbency template really free?
Yes, completely free — view, edit, and download this certificate of incumbency as a PDF without creating an account.
What does this certificate of incumbency cover?
This business template includes Certification, Purpose. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This is a general-purpose starting structure, not advice for your specific situation. Business agreements can hinge on details — state of formation, industry-specific regulation, how a dispute would actually play out — that a template can't account for. Have a business attorney review anything that involves real money or real risk before you rely on it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 5 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
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Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
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API available
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