Send payment reminders that actually get paid
28 free, editable invoice templates and counting — chase overdue payments without the awkwardness.
Checked by chartered accountant Stephan Orasch, Grohmann Hienert Zierhut.
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28 copy-paste emails for every stage of getting paid — on send, before the due date through final notice, plus thank-yous, disputes, and multi-invoice summaries. Original docstoc wording; use as-is or let the AI tool draft a version matched to how late the invoice is.
Freelancer
Freelancer polite reminder
Free polite payment reminder template written for freelancers and solo consultants — casual enough for a direct client relationship, clear enough to get a real answer.
Freelancer firm reminder
Free firmer follow-up template for freelancers after a first reminder went unanswered — direct about the impact on your business without burning the relationship.
Freelancer overdue — 30 days
Free template for freelancers when an invoice hits 30 days overdue — states the facts plainly and asks for a concrete plan, one professional to another.
Agency
Agency follow-up — retainer invoice
Free follow-up template for agencies chasing an overdue monthly retainer invoice — flags the ongoing-work angle without sounding like a threat.
Agency follow-up — project milestone
Free follow-up template for agencies chasing payment on a completed project milestone — ties the ask directly to delivered, approved work.
Agency follow-up — unpaid final invoice
Free template for agencies chasing the last invoice on a wrapped-up project — useful when there's no more upcoming work to tie the reminder to.
Corporate
Corporate overdue invoice escalation
Free escalation template for vendors chasing a corporate client whose standard reminders haven't landed — addressed for routing into a larger organization's process.
Corporate finance department reminder
Free reminder template addressed directly to a client's accounts payable / finance team, with the reference numbers AP departments typically need to process payment.
Legal
Ghosted client
Before due
Payment reminder — 7 days before due
Free pre-due payment reminder email template. Confirm the invoice arrived and put the due date on your client's calendar — no awkward chase yet.
Invoice sent — please process
Free email to send with a new invoice: clear due date, how to pay, and what to do if something looks wrong — sets expectations before any chase.
Confirm invoice received
Free short email asking the client to confirm they received an invoice — a low-pressure check-in before you escalate to a real payment chase.
Multiple invoices coming due
Free pre-due summary when several invoices share the same client. Helps AP schedule one payment run before anything is late.
Due & early overdue
Invoice due today
Free email template for the day an invoice is due. A clear, friendly nudge with the amount, due date, and an easy way to pay.
Gentle first reminder — 1–3 days overdue
Free polite overdue invoice email template for 1–3 days late. Assumes an oversight, asks for a payment date, no blame.
First invoice — new client reminder
Free gentle reminder template for a new client's first invoice. Helpful tone that protects a new relationship.
Overdue follow-ups
Second reminder — 7 days overdue
Free firm-but-respectful email template for invoices 7 days overdue. Restates the balance and asks for a clear payment date.
Payment plan offer — 14 days overdue
Free email template offering a short payment plan when an invoice is about 14 days overdue. Keeps the relationship intact while recovering cash.
Broken payment promise follow-up
Free follow-up email template for when a client promised a payment date and missed it — firm, factual, and short, without sounding accusatory.
Multiple overdue invoices — summary
Free summary email when several invoices are overdue. Lists each balance so the client can clear everything in one go.
Formal notices
Formal notice — 30 days overdue
Free formal payment notice template for invoices 30 days overdue. Summarizes the facts and sets a firm new payment deadline.
Second formal notice — 60 days overdue
Free serious formal notice email template for invoices around 60 days overdue. States consequences clearly and firmly, without unnecessary drama.
Final notice before collections — 90 days
Free final-notice email template before escalating to collections. Clear last chance with amount, due date, and deadline.
Disputes
Payments received
Thank you for payment
Free short thank-you email after a client pays an invoice. Reinforces goodwill and closes the loop professionally.
Partial payment acknowledgment
Free email template to acknowledge a partial payment, clearly restate the remaining balance, and confirm the next due date without sounding ungrateful.
Thanks — multiple invoices paid
Free thank-you email after a client clears several invoices at once. Short, warm, and good for repeat payment habits.
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Community templates
Submitted by other docstoc users, reviewed before publishing. Share your own.
FAQ
Are these invoice templates really free?
Yes — all templates are free to view, copy, and edit with no account or signup required. docstoc never emails your clients for you; you copy the draft into your own inbox.
Can I edit these templates?
Yes. Copy the subject and body, then swap in your invoice number, amount, due date, and client name before sending from Gmail, Outlook, or Apple Mail.
Which template should I use for an overdue invoice?
Match the tone to how late it is: a gentle nudge at 1–3 days overdue, firmer at 7–14 days, and a formal notice from 30 days onward. Use the category filter above to jump straight to the right stage.
Is there a way to get a version matched to my exact invoice?
Yes — the free AI tool drafts a tone-matched follow-up from your actual invoice details (client, amount, due date) instead of a generic template.