Home / Document templates / Employee Discount Policy
Employee Discount Policy
Free employee discount policy template establishing the terms under which employees may purchase company products or services at a reduced price.
- SSL-secured
- No signup required
- Free, always
This free employee discount policy covers Eligibility, Discount Amount, Excluded Items, Personal Use Only, How to Use the Discount with 7 clearly marked [placeholder] fields to fill in — built for small business owners and first-time managers handling an HR moment professionally without a dedicated HR department to lean on. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Employee Discount Policy
Company: [Company Name] · Effective Date: [Date]
Eligibility
[All employees / employees who have completed [Waiting Period]] are eligible for the employee discount described below.
Discount Amount
Eligible employees receive [%] off [products/services], [with a limit of [Amount/quantity] per [month/year]].
Excluded Items
The following are excluded from the discount: [clearance/sale items already discounted, gift cards, items purchased for resale].
Personal Use Only
This discount is intended for the employee's personal use and that of their immediate family, and may not be used to purchase items for resale or on behalf of non-eligible third parties.
How to Use the Discount
[Process — e.g. "present your employee ID at checkout" or "use discount code [Code] for online purchases."]
Upon Termination
The employee discount ends immediately upon separation from the Company, regardless of the reason for separation.
Tax Treatment
[Note: employee discounts beyond certain IRS limits may be taxable income — Company will report any taxable portion per applicable tax law.]
Adopted by: ______________________ Date: ____________
*This document is provided for informational and educational purposes only and does not constitute legal or tax advice. In the US, an employee discount that exceeds the company's gross profit percentage on the item (for merchandise) generally becomes taxable income to the employee under IRC Section 132 — a generous discount program should confirm it stays within the tax-free threshold or properly reports the excess.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 7 standard sections: Eligibility, Discount Amount, Excluded Items, Personal Use Only, How to Use the Discount, Upon Termination, …
- 7 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Growing teams
Formalizing hiring and performance processes as a company adds its first employees.
FAQ
Is this employee discount policy template really free?
Yes. Like every template in docstoc's library, this employee discount policy is free to use, with no account or signup needed to view, edit, or download it.
What does this employee discount policy cover?
This hr template includes Eligibility, Discount Amount, Excluded Items, Personal Use Only. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Employment documents sit on top of a mix of federal, state, and sometimes city labor law — at-will employment rules, required notices, and what you can and can't put in writing all vary. Have an employment attorney or HR professional confirm this fits your jurisdiction before you use it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 7 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free hr and related document templates in the docstoc library at /document-templates/.
More free document templates
- Employee Offer Letter
- Employee Written Warning / Disciplinary Notice
- Employment Agreement
- Cover Letter
- Employee Handbook Outline
Five products, one platform
Why use this instead of a generic template
Security
Served over SSL from Cloudflare's edge network — no ad trackers, no third-party scripts on template pages.
Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
Privacy
No account or signup needed to copy a template — nothing you type here is stored unless you choose to sign up.
Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
Every template page works the same on a phone as a desktop — copy on the go, no app required.
API available
Building your own tool? docstoc's API covers invoices, reminders, and templates directly.