HVAC Service Agreement

Service Provider: [Company Name, license #] · Client: [Name] · Property Address: [Address] · Date: [Date]

1. Services Included

Provider will perform [Number] scheduled maintenance visits per year (typically spring/fall), including: [filter replacement, coil cleaning, refrigerant level check, electrical connection inspection, thermostat calibration].

2. Fee

Annual/monthly fee: [Amount], covering the services in Section 1. Repairs beyond routine maintenance are billed separately at [Rate], [with a discount of [%] for plan members].

3. Priority Service

Plan members receive priority scheduling for repair calls, with [Response time] guaranteed during [normal business hours / including after-hours emergencies, if included].

4. Equipment Covered

This Agreement covers: [List specific units/systems by location or model], at the property address above.

5. Exclusions

This Agreement does not cover: [pre-existing damage, equipment beyond its manufacturer-rated lifespan, damage from misuse, or major component replacement (compressor, heat exchanger) — specify].

6. Warranty Preservation

Regular maintenance under this Agreement may be required to preserve the manufacturer's warranty on covered equipment; Provider will document each visit for this purpose.

7. Term and Renewal

This Agreement runs for [Term, typically 1 year], auto-renewing unless cancelled with [Notice Period] notice.

Service Provider: ______________________ Date: ____________ Client: ______________________ Date: ____________

*Keeping the maintenance visit records this agreement generates (Section 6) matters beyond convenience — many HVAC manufacturers require proof of regular professional maintenance to honor a warranty claim, and a missing service history can be the reason a covered repair gets denied.*