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Letter of Intent to Dismiss
Free letter of intent to dismiss template — notifies an employee that termination is being considered, before a final decision.
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This free letter of intent to dismiss covers Reason(s), Your Opportunity to Respond, Next Steps with 7 clearly marked [placeholder] fields to fill in — built for small business owners and first-time managers handling an HR moment professionally without a dedicated HR department to lean on. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Letter of Intent to Dismiss
[Date]
Dear [Employee Name],
This letter is to inform you that [Company Name] is considering terminating your employment, for the following reason(s):
Reason(s)
[Specific, factual reasons — reference prior documented warnings/performance issues if applicable.]
Your Opportunity to Respond
Before a final decision is made, you have the opportunity to respond to this notice. Please provide any response, in writing or at a meeting scheduled for [Date/Time], by [Deadline].
Next Steps
After considering your response (if any), [Company Name] will communicate its final decision by [Date].
Please contact [HR Contact] with any questions about this process.
Sincerely, [Name, Title]
*This document is provided for informational and educational purposes only and does not constitute legal advice. Giving the employee a genuine, documented opportunity to respond before a final decision — rather than treating this as a formality — is often what protects a company if the termination is later challenged.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 3 standard sections: Reason(s), Your Opportunity to Respond, Next Steps
- 7 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Growing teams
Formalizing hiring and performance processes as a company adds its first employees.
FAQ
Is this letter of intent to dismiss template really free?
Yes. Like every template in docstoc's library, this letter of intent to dismiss is free to use, with no account or signup needed to view, edit, or download it.
What does this letter of intent to dismiss cover?
This hr template includes Reason(s), Your Opportunity to Respond, Next Steps. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This follows common HR practice, but requirements around notice, classification, and required disclosures shift by state and change over time. Get an employment attorney or HR professional to confirm compliance for your specific situation before relying on it.
Can I edit the wording?
Yes. All 7 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free hr and related document templates in the docstoc library at /document-templates/.
More free document templates
- Employee Offer Letter
- Employee Written Warning / Disciplinary Notice
- Employment Agreement
- Cover Letter
- Employee Handbook Outline
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Why use this instead of a generic template
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Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
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Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
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