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Letter of Invitation
Free letter of invitation template for inviting someone to an event, conference, or (for visa purposes) a visit.
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This free letter of invitation covers Purpose of Visit, Relationship / Context, Details, Contact Information with 13 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Letter of Invitation
[Your Name / Organization] [Your Address] [Date]
RE: Invitation for [Invitee Name]
Dear [Recipient Name / "Visa Officer"],
I am writing to formally invite [Invitee Name] to [attend Event Name / visit me in Country] from [Start Date] to [End Date].
Purpose of Visit
[Describe the event, business meeting, or personal visit clearly and specifically.]
Relationship / Context
[How you know the invitee, or their role at the event — relevant especially for visa-support letters.]
Details
- Location: [Address/Venue]
- Dates: [Start Date] – [End Date]
- [If applicable: Accommodation/financial support arrangements]
Contact Information
[Your phone, email, and address for any follow-up questions.]
Sincerely, [Your Name] [Title/Organization, if applicable]
*If this letter supports a visa application, check the destination country's specific requirements (notarization, exact wording, supporting documents) before sending — requirements vary by country and visa type.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 4 standard sections: Purpose of Visit, Relationship / Context, Details, Contact Information
- 13 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this letter of invitation template really free?
Yes — this Letter of Invitation template on docstoc is free to view, edit online, and download as a PDF with no account or signup required.
What does this letter of invitation cover?
This business template includes Purpose of Visit, Relationship / Context, Details, Contact Information. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Templates like this cover the common ground most businesses need, but they can't anticipate your specific deal terms, jurisdiction, or industry rules. Treat it as a first draft to build from, and get a business attorney's eyes on it before signing anything that matters.
Can I edit the wording?
Yes. All 13 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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Why use this instead of a generic template
Security
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Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
Privacy
No account or signup needed to copy a template — nothing you type here is stored unless you choose to sign up.
Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
Every template page works the same on a phone as a desktop — copy on the go, no app required.
API available
Building your own tool? docstoc's API covers invoices, reminders, and templates directly.