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Letter of Project Completion
Free letter of project completion template for formally notifying a client that a project has been completed and requesting final sign-off.
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This free letter of project completion covers Summary of Completed Work, Outstanding Items (if any), Final Sign-Off, Warranty/Support Period with 7 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Letter of Project Completion
[Date]
Dear [Client Name],
I'm writing to let you know that [Project Name] has been completed as of [Completion Date], per the scope outlined in our agreement dated [Original Contract Date].
Summary of Completed Work
[Brief summary of deliverables completed, referencing the original scope/statement of work.]
Outstanding Items (if any)
[List any minor items still pending, with expected resolution dates, or state "no outstanding items."]
Final Sign-Off
Please review the completed work and confirm your acceptance by [Date], either by replying to this letter or signing below. Final payment of [Amount] is due upon your acceptance, per our agreement.
Warranty/Support Period
[Note any warranty period or post-completion support included, and its duration.]
Thank you for the opportunity to work on this project. Please don't hesitate to reach out with any questions.
Sincerely, [Your Name/Company]
Client acceptance: ______________________ Date: ____________
*Getting a documented sign-off (not just an assumption that silence means acceptance) is what starts the clock on any warranty period and gives both sides a clear, agreed reference point for when the project was actually considered done.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 4 standard sections: Summary of Completed Work, Outstanding Items (if any), Final Sign-Off, Warranty/Support Period
- 7 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this letter of project completion template really free?
Yes, completely free — view, edit, and download this letter of project completion as a PDF without creating an account.
What does this letter of project completion cover?
This business template includes Summary of Completed Work, Outstanding Items (if any), Final Sign-Off, Warranty/Support Period. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This is a general-purpose starting structure, not advice for your specific situation. Business agreements can hinge on details — state of formation, industry-specific regulation, how a dispute would actually play out — that a template can't account for. Have a business attorney review anything that involves real money or real risk before you rely on it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 7 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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