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Request for Information (RFI)
Free RFI template for gathering vendor capabilities and background before issuing a formal request for proposal or quote.
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This free request for information (rfi) covers 1. Purpose, 2. Background, 3. Information Requested, 4. Submission Instructions, 5. Next Steps with 10 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Request for Information (RFI)
Issued By: [Company Name] · RFI #: [Number] · Date Issued: [Date] Response Deadline: [Date]
1. Purpose
[Company Name] is gathering information about vendors who provide [Product/Service Category] to inform a future purchasing decision. This is a request for information only and does not obligate either party to a contract.
2. Background
[A short description of the company's current situation and why it's exploring this category of vendor.]
3. Information Requested
Please provide the following about your company and offering:
- Company overview and years in business
- Relevant experience or case studies
- Description of products/services offered in this category
- General pricing structure (not a formal quote)
- References from comparable clients
4. Submission Instructions
Submit responses to [Contact Name/Email] by [Deadline]. Format: [PDF / online form / other].
5. Next Steps
Responses will be reviewed to determine which vendors are invited to respond to a formal Request for Proposal (RFP) or Request for Quote (RFQ).
6. Confidentiality
Information submitted will be used only for evaluation purposes and treated as confidential.
Contact: [Name] · [Email] · [Phone]
*This document is provided for informational and educational purposes only. An RFI is exploratory — save detailed pricing negotiations and binding terms for the RFP or contract stage that follows.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 6 standard sections: 1. Purpose, 2. Background, 3. Information Requested, 4. Submission Instructions, 5. Next Steps, 6. Confidentiality
- 10 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this request for information (rfi) template really free?
Yes — this Request for Information (RFI) template on docstoc is free to view, edit online, and download as a PDF with no account or signup required.
What does this request for information (rfi) cover?
This business template includes 1. Purpose, 2. Background, 3. Information Requested, 4. Submission Instructions. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Templates like this cover the common ground most businesses need, but they can't anticipate your specific deal terms, jurisdiction, or industry rules. Treat it as a first draft to build from, and get a business attorney's eyes on it before signing anything that matters.
Can I edit the wording?
Yes. All 10 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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Why use this instead of a generic template
Security
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Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
Privacy
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Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
Every template page works the same on a phone as a desktop — copy on the go, no app required.
API available
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