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Collection Letter
Free formal collection letter template — printable business-letter format for a seriously overdue invoice.
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This free collection letter covers What we need, If there's an issue, Next steps if unresolved with 11 clearly marked [placeholder] fields to fill in — built for small businesses and individuals documenting a loan or expense putting financial terms in writing so both sides have a clear, shared record. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Collection Letter
[Your Company Name] [Your Address] [Date]
[Client Name] [Client Address]
RE: Overdue Account — Invoice #[Number], $[Amount]
Dear [Client Name],
Our records show that invoice #[Number], for [Amount], due [Due Date], remains unpaid — now [Number] days overdue.
We have previously reached out on [Date(s) of prior reminders] without a response. This letter is a formal request for payment.
What we need
Please remit payment of [Amount] within [Number] days of this letter, i.e. by [Date].
If there's an issue
If you believe this amount is incorrect, or there's a reason for the delay we should know about, please contact us at [Phone/Email] before the date above.
Next steps if unresolved
If payment is not received or this matter is not addressed by [Date], we will [consider further collection action / refer this to a collections agency / pursue other remedies].
We value our business relationship and would prefer to resolve this directly.
Sincerely, [Your Name/Title] [Your Company Name]
*Unlike docstoc's email reminder templates, this printable letter format is meant for a more serious, later-stage stage — a physical or formal-looking letter often gets attention an email didn't.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 3 standard sections: What we need, If there's an issue, Next steps if unresolved
- 11 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Informal lending & reimbursements
Money changing hands between people or a business and its team, without a bank's paperwork.
FAQ
Is this collection letter template really free?
Yes. Like every template in docstoc's library, this collection letter is free to use, with no account or signup needed to view, edit, or download it.
What does this collection letter cover?
This finance template includes What we need, If there's an issue, Next steps if unresolved. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Financial documents like this can touch usury limits, lending disclosure rules, or tax treatment that vary by state and by amount — details a general template can't know. Have an accountant or attorney review the actual terms before money changes hands based on this.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 11 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free finance and related document templates in the docstoc library at /document-templates/.
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Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
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Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
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API available
Building your own tool? docstoc's API covers invoices, reminders, and templates directly.