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Company Vehicle Use Policy
Free company vehicle use policy template covering who can drive company vehicles, permitted use, and accident procedures.
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This free company vehicle use policy covers Eligibility, Permitted Use, Driver Responsibilities, Maintenance, Accident Procedure with 9 clearly marked [placeholder] fields to fill in — built for small business owners and first-time managers handling an HR moment professionally without a dedicated HR department to lean on. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Company Vehicle Use Policy
Company: [Company Name] · Effective Date: [Date]
Eligibility
Only employees with a valid driver's license and a clean driving record (verified via [MVR check frequency]) may operate company vehicles.
Permitted Use
[ ] Business use only. [ ] Limited personal use permitted, subject to: [Conditions].
Driver Responsibilities
- Follow all traffic laws
- No use of a handheld phone while driving
- No transporting unauthorized passengers
- Report any accident, ticket, or vehicle issue immediately to [Contact]
Maintenance
Drivers are responsible for [routine checks — fuel, tire pressure] and reporting maintenance needs promptly to [Fleet Manager/Contact].
Accident Procedure
1. Ensure safety and call emergency services if needed. 2. Do not admit fault at the scene. 3. Document the scene (photos, other party's information). 4. Report the accident to [Company Contact] and insurance within [Timeframe].
Violations
Violation of this policy may result in loss of vehicle privileges and/or disciplinary action.
Acknowledged by: ______________________ Date: ____________
*This document is provided for informational and educational purposes only and does not constitute legal advice. A company can be held vicariously liable for an employee's conduct while driving a company vehicle — regular MVR checks and a clear no-phone rule are two of the most effective ways to actually reduce that exposure.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 6 standard sections: Eligibility, Permitted Use, Driver Responsibilities, Maintenance, Accident Procedure, Violations
- 9 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Growing teams
Formalizing hiring and performance processes as a company adds its first employees.
FAQ
Is this company vehicle use policy template really free?
Yes. Like every template in docstoc's library, this company vehicle use policy is free to use, with no account or signup needed to view, edit, or download it.
What does this company vehicle use policy cover?
This hr template includes Eligibility, Permitted Use, Driver Responsibilities, Maintenance. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Employment documents sit on top of a mix of federal, state, and sometimes city labor law — at-will employment rules, required notices, and what you can and can't put in writing all vary. Have an employment attorney or HR professional confirm this fits your jurisdiction before you use it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 9 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free hr and related document templates in the docstoc library at /document-templates/.
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- Employee Offer Letter
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- Employment Agreement
- Cover Letter
- Employee Handbook Outline
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