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Conflict of Interest Policy
Free conflict of interest policy template for a company or nonprofit board — disclosure and recusal process.
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This free conflict of interest policy covers Purpose, What Counts as a Conflict, Disclosure, Recusal, Annual Disclosure with 3 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Conflict of Interest Policy
Organization: [Company/Organization Name] Adopted: [Date]
Purpose
This policy ensures that decisions are made in the organization's best interest, free from undisclosed personal or financial conflicts.
What Counts as a Conflict
A conflict of interest exists when a director, officer, or employee (or their family member) has a financial or personal interest that could influence their judgment on behalf of the organization — for example, a financial stake in a vendor being considered for a contract.
Disclosure
Anyone covered by this policy must disclose a potential conflict as soon as they become aware of it, in writing, to [the Board Chair / designated compliance contact].
Recusal
A person with a disclosed conflict must not participate in the discussion or vote on the matter, though they may be asked to provide relevant factual information first.
Annual Disclosure
Covered individuals will complete an annual conflict-of-interest disclosure statement.
Violations
Failure to disclose a known conflict may result in [consequences — e.g. removal from the board, disciplinary action].
Adopted by: ______________________ Date: ____________
*This is a general template — nonprofit boards in particular should confirm this policy meets their state's requirements and, if seeking 501(c)(3) status, IRS Form 1023 expectations.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 6 standard sections: Purpose, What Counts as a Conflict, Disclosure, Recusal, Annual Disclosure, Violations
- 3 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this conflict of interest policy template really free?
Yes. Like every template in docstoc's library, this conflict of interest policy is free to use, with no account or signup needed to view, edit, or download it.
What does this conflict of interest policy cover?
This business template includes Purpose, What Counts as a Conflict, Disclosure, Recusal. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Templates like this cover the common ground most businesses need, but they can't anticipate your specific deal terms, jurisdiction, or industry rules. Treat it as a first draft to build from, and get a business attorney's eyes on it before signing anything that matters.
Can I edit the wording?
Yes. All 3 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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