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Media Relations Policy
Free media relations policy template establishing who is authorized to speak to the press on behalf of a company and how media requests are handled.
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This free media relations policy covers Purpose, Authorized Spokespersons, Handling Media Inquiries, Social Media, Crisis Communications with 5 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Media Relations Policy
Company: [Company Name] · Effective Date: [Date]
Purpose
This policy ensures [Company Name] communicates with the media consistently and protects the company from unauthorized or inconsistent public statements.
Authorized Spokespersons
Only the following individuals are authorized to speak to media on behalf of [Company Name]: [Names/titles — e.g. CEO, Communications Director].
Handling Media Inquiries
Any employee contacted by a journalist should: 1. Not comment, even "off the record." 2. Take down the reporter's name, outlet, and deadline. 3. Immediately forward the inquiry to [Communications contact].
Social Media
Employees should refer to the separate Social Media Policy regarding personal posts about the company. This policy specifically covers direct engagement with press/media.
Crisis Communications
[Reference a separate crisis communications plan, if one exists, for handling sensitive or urgent media situations.]
Approved Materials
Only messaging, statistics, and materials approved by [Communications/Legal] may be shared with media.
Adopted by: ______________________ Date: ____________
*Getting employees to consistently escalate media inquiries (rather than giving a quick "helpful" comment) is the actual point of this policy — a single off-message quote from an unauthorized employee can undo weeks of carefully planned messaging.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 6 standard sections: Purpose, Authorized Spokespersons, Handling Media Inquiries, Social Media, Crisis Communications, Approved Materials
- 5 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this media relations policy template really free?
Yes. Like every template in docstoc's library, this media relations policy is free to use, with no account or signup needed to view, edit, or download it.
What does this media relations policy cover?
This business template includes Purpose, Authorized Spokespersons, Handling Media Inquiries, Social Media. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This is a general-purpose starting structure, not advice for your specific situation. Business agreements can hinge on details — state of formation, industry-specific regulation, how a dispute would actually play out — that a template can't account for. Have a business attorney review anything that involves real money or real risk before you rely on it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 5 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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