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Price Negotiation Memorandum
Free price negotiation memorandum template for documenting how a purchase price was negotiated and justified before a contract is signed.
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This free price negotiation memorandum covers 1. Background, 2. Initial Offer, 3. Negotiation Summary, 4. Comparable Pricing (if available), 5. Final Negotiated Price with 9 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Price Negotiation Memorandum
Prepared by: [Name/Title] · Date: [Date] · Vendor/Contractor: [Vendor Name] · Item/Service: [Description]
1. Background
[What is being purchased, and why — e.g. sole-source need, competitive bid, contract renewal.]
2. Initial Offer
Vendor's initial quoted price: [Amount] Basis for the initial price: [e.g. list price, prior contract rate, vendor's stated cost breakdown]
3. Negotiation Summary
[Describe the negotiation process — rounds of discussion, concessions offered by each side, and any comparable quotes used as leverage.]
4. Comparable Pricing (if available)
| Vendor | Quoted Price | Notes |
|---|---|---|
| [Vendor 1] | [Amount] | [Notes] |
| [Vendor 2] | [Amount] | [Notes] |
5. Final Negotiated Price
Final agreed price: [Amount] Key terms affecting price: [e.g. payment terms, quantity, contract length, warranty]
6. Justification
[Why the final price is considered fair and reasonable — savings versus initial offer, market comparison, or budget constraints.]
7. Approval
Recommended by: ______________________ Date: ____________ Approved by: ______________________ Date: ____________
*This document is provided as a general planning and recordkeeping guide. It is an internal memorandum, not a binding contract — formalize the agreed price and terms in a signed purchase agreement or purchase order.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 7 standard sections: 1. Background, 2. Initial Offer, 3. Negotiation Summary, 4. Comparable Pricing (if available), 5. Final Negotiated Price, 6. Justification, …
- 9 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this price negotiation memorandum template really free?
Yes. Like every template in docstoc's library, this price negotiation memorandum is free to use, with no account or signup needed to view, edit, or download it.
What does this price negotiation memorandum cover?
This business template includes 1. Background, 2. Initial Offer, 3. Negotiation Summary, 4. Comparable Pricing (if available). Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This is a general-purpose starting structure, not advice for your specific situation. Business agreements can hinge on details — state of formation, industry-specific regulation, how a dispute would actually play out — that a template can't account for. Have a business attorney review anything that involves real money or real risk before you rely on it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 9 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
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API available
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