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Time Off Request Form
Free time off request form template for an employee requesting vacation or personal days.
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- Free, always
This free time off request form covers Request Details, Coverage, Balance, Approval with 6 clearly marked [placeholder] fields to fill in — built for small business owners and first-time managers handling an HR moment professionally without a dedicated HR department to lean on. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Time Off Request Form
Employee: [Name] · Date submitted: [Date]
Request Details
Type: [ ] Vacation [ ] Sick [ ] Personal [ ] Other: ___ Dates requested: [Start Date] – [End Date] Total days: [Number]
Coverage
Who will cover my responsibilities: [Name] Handoff notes: [Any context they'll need]
Balance
Days available: [Number] (per most recent statement) Days remaining after this request: [Number]
Approval
Employee signature: ______________________ Date: ____________ Manager approval: ______________________ Date: ____________
*Requiring a coverage plan on the form itself (not just the dates) is what actually prevents time-off approval from becoming a scheduling scramble later.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 4 standard sections: Request Details, Coverage, Balance, Approval
- 6 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Growing teams
Formalizing hiring and performance processes as a company adds its first employees.
FAQ
Is this time off request form template really free?
Yes. Like every template in docstoc's library, this time off request form is free to use, with no account or signup needed to view, edit, or download it.
What does this time off request form cover?
This hr template includes Request Details, Coverage, Balance, Approval. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This follows common HR practice, but requirements around notice, classification, and required disclosures shift by state and change over time. Get an employment attorney or HR professional to confirm compliance for your specific situation before relying on it.
Can I edit the wording?
Yes. All 6 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free hr and related document templates in the docstoc library at /document-templates/.
More free document templates
- Employee Offer Letter
- Employee Written Warning / Disciplinary Notice
- Employment Agreement
- Cover Letter
- Employee Handbook Outline
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Why use this instead of a generic template
Security
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Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
Privacy
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Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
Every template page works the same on a phone as a desktop — copy on the go, no app required.
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