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Trading Partner Agreement
Free trading partner agreement template — establishes the terms for exchanging electronic business documents (EDI) between two companies.
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This free trading partner agreement covers 1. Purpose, 2. Document Standards, 3. Document Types Covered, 4. Validity of Electronic Documents, 5. Data Accuracy with 5 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Trading Partner Agreement
Party A: [Company Name] · Party B: [Company Name] · Effective Date: [Date]
1. Purpose
The parties agree to exchange business documents (e.g. purchase orders, invoices, shipping notices) electronically, in the format(s) specified below, in connection with their ongoing business relationship.
2. Document Standards
Documents will be exchanged in [Format — e.g. EDI X12, EDIFACT, or a specified API/file format], via [Transmission method — e.g. AS2, SFTP, VAN].
3. Document Types Covered
[List — e.g. Purchase Order (850), Invoice (810), Advance Ship Notice (856)]
4. Validity of Electronic Documents
The parties agree that documents exchanged under this Agreement have the same legal effect as documents in paper form bearing original signatures.
5. Data Accuracy
Each party is responsible for the accuracy of the data it transmits and will promptly correct and retransmit any erroneous documents.
6. Confidentiality and Security
Each party will maintain reasonable security measures to protect data exchanged under this Agreement.
7. Term and Termination
This Agreement runs for [Term] and may be terminated by either party with [Notice Period] notice.
Party A: ______________________ Date: ____________ Party B: ______________________ Date: ____________
*This document is provided for informational and educational purposes only and does not constitute legal advice. Getting Section 4 right matters — most jurisdictions recognize EDI/electronic documents as legally binding, but confirming this explicitly in the agreement avoids a dispute over whether an electronically-transmitted purchase order was actually a valid, enforceable order.*
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What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 7 standard sections: 1. Purpose, 2. Document Standards, 3. Document Types Covered, 4. Validity of Electronic Documents, 5. Data Accuracy, 6. Confidentiality and Security, …
- 5 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this trading partner agreement template really free?
Yes, completely free — view, edit, and download this trading partner agreement as a PDF without creating an account.
What does this trading partner agreement cover?
This business template includes 1. Purpose, 2. Document Standards, 3. Document Types Covered, 4. Validity of Electronic Documents. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This is a general-purpose starting structure, not advice for your specific situation. Business agreements can hinge on details — state of formation, industry-specific regulation, how a dispute would actually play out — that a template can't account for. Have a business attorney review anything that involves real money or real risk before you rely on it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 5 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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Why use this instead of a generic template
Security
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Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
Privacy
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Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
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API available
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