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Employment Contract Renewal Letter
Free employment contract renewal letter template for extending a fixed-term employment contract.
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This free employment contract renewal letter covers Renewal Terms, Confirmation with 9 clearly marked [placeholder] fields to fill in — built for small business owners and first-time managers handling an HR moment professionally without a dedicated HR department to lean on. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Employment Contract Renewal Letter
[Date]
Dear [Employee Name],
We're pleased to confirm that your current employment contract, set to expire on [Current End Date], will be renewed for an additional term.
Renewal Terms
New contract term: [Start Date] – [End Date] Position: [Title, if unchanged, or note any change] Salary: [Amount, if unchanged, or note any change] [Any other terms being updated for the new term.]
Confirmation
Please sign below to confirm your acceptance of this renewal. All other terms of your original employment agreement remain in effect unless specifically changed above.
We're glad to have you continuing with the team.
Sincerely, [Manager Name, Title]
Employee acceptance: ______________________ Date: ____________
*Sending this well before the current contract expires (not on the last day) avoids any gap in employment status and gives the employee time to review any changed terms before signing.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 2 standard sections: Renewal Terms, Confirmation
- 9 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Growing teams
Formalizing hiring and performance processes as a company adds its first employees.
FAQ
Is this employment contract renewal letter template really free?
Yes, completely free — view, edit, and download this employment contract renewal letter as a PDF without creating an account.
What does this employment contract renewal letter cover?
This hr template includes Renewal Terms, Confirmation. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Employment documents sit on top of a mix of federal, state, and sometimes city labor law — at-will employment rules, required notices, and what you can and can't put in writing all vary. Have an employment attorney or HR professional confirm this fits your jurisdiction before you use it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 9 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free hr and related document templates in the docstoc library at /document-templates/.
More free document templates
- Employee Offer Letter
- Employee Written Warning / Disciplinary Notice
- Employment Agreement
- Cover Letter
- Employee Handbook Outline
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