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Statement of Employment Terms
Free statement of employment terms template — a written summary of an employee's core terms of employment, as required in some jurisdictions.
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This free statement of employment terms covers Position, Compensation, Hours, Benefits, Location with 14 clearly marked [placeholder] fields to fill in — built for small business owners and first-time managers handling an HR moment professionally without a dedicated HR department to lean on. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Statement of Employment Terms
Employer: [Company Name] · Employee: [Name] · Date: [Date]
Position
Job title: [Title] · Start date: [Date] · Reports to: [Manager]
Compensation
Salary/wage: [Amount] · Pay frequency: [Frequency] · Pay method: [Direct deposit/check]
Hours
Standard hours: [Hours/week] · Schedule: [Description] Employment classification: [Exempt/Non-exempt, if applicable]
Benefits
[Summary of benefits eligibility — health insurance, retirement plan, PTO — with reference to the full benefits summary/handbook.]
Location
Primary work location: [Address/Remote]
Notice Period
Either party may terminate employment with [Notice Period] written notice, except in cases of [gross misconduct/immediate termination circumstances].
Employer representative: ______________________ Date: ____________ Employee: ______________________ Date: ____________
*This document is provided for informational and educational purposes only and does not constitute legal advice. Several jurisdictions (including the UK, under the Employment Rights Act) legally require employers to provide a written statement of these core terms within a set period of the start date — confirm your jurisdiction's specific requirement.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 6 standard sections: Position, Compensation, Hours, Benefits, Location, Notice Period
- 14 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Growing teams
Formalizing hiring and performance processes as a company adds its first employees.
FAQ
Is this statement of employment terms template really free?
Yes. Like every template in docstoc's library, this statement of employment terms is free to use, with no account or signup needed to view, edit, or download it.
What does this statement of employment terms cover?
This hr template includes Position, Compensation, Hours, Benefits. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This follows common HR practice, but requirements around notice, classification, and required disclosures shift by state and change over time. Get an employment attorney or HR professional to confirm compliance for your specific situation before relying on it.
Can I edit the wording?
Yes. All 14 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free hr and related document templates in the docstoc library at /document-templates/.
More free document templates
- Employee Offer Letter
- Employee Written Warning / Disciplinary Notice
- Employment Agreement
- Cover Letter
- Employee Handbook Outline
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Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
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Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
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