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Event Planner Contract
Free event planner contract template between a professional event planner and a client, covering services, fees, and vendor coordination.
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This free event planner contract covers 1. Services, 2. Fees, 3. Budget, 4. Vendor Contracts, 5. Cancellation with 7 clearly marked [placeholder] fields to fill in — built for founders, freelancers, and small business owners formalizing a business decision or agreement without paying a lawyer to draft it from scratch. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Event Planner Contract
Planner: [Name/Company] · Client: [Name] · Event: [Description] · Event Date: [Date]
1. Services
Planner will provide the following services: [e.g. venue selection, vendor coordination, day-of coordination, budget management] for the event described above.
2. Fees
[Flat fee of [Amount] / percentage of total event budget of [%]], payable [Terms — e.g. deposit at signing, balance before the event].
3. Budget
Client's estimated total event budget: [Amount]. Planner will provide recommendations within this budget and obtain Client's approval before committing to expenses exceeding it.
4. Vendor Contracts
[State whether Planner books vendors as Client's agent (Client signs vendor contracts) or on Planner's own account, and who bears responsibility if a vendor fails to perform.]
5. Cancellation
If Client cancels: [Refund schedule based on how far in advance — e.g. full refund of unspent deposit if cancelled 90+ days out, partial thereafter]. If Planner cannot perform: [Planner will arrange a substitute planner or refund fees paid.]
6. Day-of Responsibilities
[Describe Planner's role on the event day — arrival time, point of contact for vendors, troubleshooting authority.]
Planner: ______________________ Date: ____________ Client: ______________________ Date: ____________
*Clarifying who actually signs each vendor contract (Section 4) matters more than it seems — if the planner books vendors on their own account, the planner (not the client) bears the risk if a vendor doesn't show up or underperforms.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 6 standard sections: 1. Services, 2. Fees, 3. Budget, 4. Vendor Contracts, 5. Cancellation, 6. Day-of Responsibilities
- 7 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Early-stage businesses
Getting the basics documented before things get more complex.
FAQ
Is this event planner contract template really free?
Yes — this Event Planner Contract template on docstoc is free to view, edit online, and download as a PDF with no account or signup required.
What does this event planner contract cover?
This business template includes 1. Services, 2. Fees, 3. Budget, 4. Vendor Contracts. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Templates like this cover the common ground most businesses need, but they can't anticipate your specific deal terms, jurisdiction, or industry rules. Treat it as a first draft to build from, and get a business attorney's eyes on it before signing anything that matters.
Can I edit the wording?
Yes. All 7 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free business and related document templates in the docstoc library at /document-templates/.
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Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
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