Home / Document templates / Property Condition Report
Property Condition Report
Free property condition report (move-in/move-out) template documenting a rental's condition for the security deposit record.
- SSL-secured
- No signup required
- Free, always
This free property condition report covers Room-by-Room Condition, Appliances, Keys/Access Devices Provided, Photos, Acknowledgment with 6 clearly marked [placeholder] fields to fill in — built for landlords, tenants, and small property owners documenting a lease or tenancy change clearly, without guessing at the right structure. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Property Condition Report
Property Address: [Address] Inspection Type: [ ] Move-in [ ] Move-out Date: [Date] Tenant(s): [Name(s)]
Room-by-Room Condition
| Room | Condition | Notes / Existing Damage |
|---|---|---|
| Living Room | [Good/Fair/Poor] | [Notes] |
| Kitchen | [Good/Fair/Poor] | [Notes] |
| Bedroom(s) | [Good/Fair/Poor] | [Notes] |
| Bathroom(s) | [Good/Fair/Poor] | [Notes] |
| Other | [Good/Fair/Poor] | [Notes] |
Appliances
[List each appliance and its condition — stove, fridge, washer/dryer, etc.]
Keys/Access Devices Provided
[Number of keys, fobs, garage remotes, etc.]
Photos
[Note that photos were taken and attached, with date/timestamp — strongly recommended for both move-in and move-out.]
Acknowledgment
Both parties agree this report accurately reflects the property's condition as of the date above.
Landlord/Manager: ______________________ Date: ____________ Tenant: ______________________ Date: ____________
*Completing this together at both move-in and move-out — with photos — is the single best protection against security deposit disputes for both sides.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 5 standard sections: Room-by-Room Condition, Appliances, Keys/Access Devices Provided, Photos, Acknowledgment
- 6 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Includes a signature block, ready to print or sign digitally
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Independent landlords
Managing a rental directly, without a property management company's paperwork.
FAQ
Is this property condition report template really free?
Yes — this Property Condition Report template on docstoc is free to view, edit online, and download as a PDF with no account or signup required.
What does this property condition report cover?
This real estate template includes Room-by-Room Condition, Appliances, Keys/Access Devices Provided, Photos. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. This covers the structure most real estate documents share, but specifics like required disclosures, notice periods, and security-deposit rules are set at the state or city level and change often. Verify against your local landlord-tenant law, or have a real estate attorney check it, before relying on it.
Can I edit the wording?
Yes. All 6 placeholder fields and every clause are editable right on the page — change what doesn't fit, then download an updated PDF anytime.
Where can I find more free templates like this?
Browse more free real estate and related document templates in the docstoc library at /document-templates/.
More free document templates
- Residential Lease Agreement
- Notice to Vacate / Lease Termination Letter
- Rental Application
- Deed of Trust
- Rent Receipt
Five products, one platform
Why use this instead of a generic template
Security
Served over SSL from Cloudflare's edge network — no ad trackers, no third-party scripts on template pages.
Legality
Templates are drafted for general use, not a substitute for legal advice — check the note on each page for specifics.
Privacy
No account or signup needed to copy a template — nothing you type here is stored unless you choose to sign up.
Speed
Copy the subject and body directly — no form to fill in, no export step, no waiting on a download link.
Mobile-friendly
Every template page works the same on a phone as a desktop — copy on the go, no app required.
API available
Building your own tool? docstoc's API covers invoices, reminders, and templates directly.