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Relocation Letter
Free relocation letter template offering an employee assistance and terms for a job-related move.
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This free relocation letter covers Relocation Package, Terms, Timeline, Next Steps with 12 clearly marked [placeholder] fields to fill in — built for small business owners and first-time managers handling an HR moment professionally without a dedicated HR department to lean on. Copy it into your own word processor, fill in the placeholders, and review it — or adapt it — before use. It's part of docstoc's free document template library, alongside business, legal, real estate, finance, and HR templates. Every template here is free to copy with no signup required, and each one carries a plain disclaimer: this is a starting point for informational purposes, not a substitute for advice from a licensed professional in your jurisdiction.
Relocation Letter
[Date]
Dear [Employee Name],
As part of your [new role / transfer], [Company Name] is pleased to offer relocation assistance to support your move to [New Location].
Relocation Package
- Moving expenses covered: up to [Amount]
- Temporary housing: [Duration/details, if offered]
- House-hunting trip: [Details, if offered]
- Other assistance: [e.g. spouse job search support, school search assistance]
Terms
[If applicable: "This assistance is contingent on remaining employed with the Company for at least [Duration] after relocation, or repaying a prorated amount."]
Timeline
Anticipated move date: [Date] · Reporting date at new location: [Date]
Next Steps
Please contact [HR Contact] to begin coordinating your move.
Congratulations, and welcome to [New Location]!
Sincerely, [Name, Title]
*A repayment clause tied to a minimum retention period (Section 2, if included) is standard for larger relocation packages — state it clearly upfront so it's not a surprise if the employee leaves soon after moving.*
Edit directly in the box above. Download PDF anytime — the docstoc.io footer is always included and cannot be removed.
What's included
- Edit online — click the document, fill in placeholders, download a PDF
- 4 standard sections: Relocation Package, Terms, Timeline, Next Steps
- 12 clearly marked [placeholder] fields for quick personalizing
- Free to use — no account or signup required
- Fully editable — adjust any clause to match your actual situation
- Fixed docstoc.io footer on every PDF (not removable)
Who this template is for
Freelancers & solo founders
Handling routine business paperwork without commissioning custom legal drafting for every document.
Small businesses
Standardizing recurring documents — leases, agreements, notices — across a growing operation.
Anyone reviewing before signing
Using a clear starting structure to understand what a document should cover, even if a lawyer finalizes it.
Growing teams
Formalizing hiring and performance processes as a company adds its first employees.
FAQ
Is this relocation letter template really free?
Yes, completely free — view, edit, and download this relocation letter as a PDF without creating an account.
What does this relocation letter cover?
This hr template includes Relocation Package, Terms, Timeline, Next Steps. Fill in the [bracketed] placeholders, edit any clause online, then download a PDF — the docstoc.io footer stays on every export.
Is this legal advice?
No. Employment documents sit on top of a mix of federal, state, and sometimes city labor law — at-will employment rules, required notices, and what you can and can't put in writing all vary. Have an employment attorney or HR professional confirm this fits your jurisdiction before you use it.
Can I edit the wording?
Yes — edit directly on the page, adjust any section or clause, and re-fill the 12 placeholder fields to match your situation before downloading a PDF. It's a starting structure, not a rigid script.
Where can I find more free templates like this?
Browse more free hr and related document templates in the docstoc library at /document-templates/.
More free document templates
- Employee Offer Letter
- Employee Written Warning / Disciplinary Notice
- Employment Agreement
- Cover Letter
- Employee Handbook Outline
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